First - I'm waiting on an invite before I can create the AO3 collection. I'll probably go ahead and open nominations as soon as I'm able to do that, which should be earlier than the date listed above.
Second - before I finalize the rest of the information in the welcome post above, I wanted some feedback on a few things. Please feel free to discuss on this post - anon commenting is on! - or shoot me an email at rareshipsonice@gmail.com if you'd prefer that.
Update, April 16: warning matching is off the table! Thanks for chiming in, everyone :)
Update, April 17: commenting will be required, with a three-week deadline after works are revealed. I've also settled on 3 to 20 requests and offers. Still open to input on additional mediums, as well as anything else you'd like to ask or suggest :)
Update, April 24: I'm adding podfic! The rule updates may take a day or two.I'm still thinking about graphics. There wasn't enough interest in a separate graphics category, so I'm not adding one. I'm open to reconsidering for next year.
Mediums
I'm currently planning to allow matching on fanfiction and fanart. Do you want any other mediums available? If so, what would be a good minimum equivalent to 500 words of fanfiction?
Match on archive warnings?
Would being able to match on archive warnings be helpful for you, or just confusing? I personally liked it a lot for Smut Swap, since there are some pairings I don't want aged up or aged down.
I'd allow everyone to make multiple requests, so you could group your Noncon pairings in one request and your No Warnings ships in another request, for example.
The main confusing element here is the existence of "Chose Not to Warn," which is useless for matching. I'm toying with the idea of explicitly stating: "Do not request or offer CNTW" and asking anyone who did so anyway to change their sign-up, or I'd change it for them. A bit more work on my end, but I think worth it to eliminate weird matching confusion.
Commenting
Should non-commenters be banned from future RSOI exchanges? If so, what do you think is a reasonable timeframe to expect comments within?
# of requests and offers
What do you think is a reasonable minimum number of relationships to request and offer? I'm leaning towards minimum 3 for each.
Maximum would be 20 or something at least. Exact # would depend on whether I end up allowing multiple sets of requests and offers to facilitate archive warning divisions.
Anything else?
I'm all ears :)
Second - before I finalize the rest of the information in the welcome post above, I wanted some feedback on a few things. Please feel free to discuss on this post - anon commenting is on! - or shoot me an email at rareshipsonice@gmail.com if you'd prefer that.
Update, April 16: warning matching is off the table! Thanks for chiming in, everyone :)
Update, April 17: commenting will be required, with a three-week deadline after works are revealed. I've also settled on 3 to 20 requests and offers. Still open to input on additional mediums, as well as anything else you'd like to ask or suggest :)
Update, April 24: I'm adding podfic! The rule updates may take a day or two.
Mediums
I'm currently planning to allow matching on fanfiction and fanart. Do you want any other mediums available? If so, what would be a good minimum equivalent to 500 words of fanfiction?
Would being able to match on archive warnings be helpful for you, or just confusing? I personally liked it a lot for Smut Swap, since there are some pairings I don't want aged up or aged down.
I'd allow everyone to make multiple requests, so you could group your Noncon pairings in one request and your No Warnings ships in another request, for example.
The main confusing element here is the existence of "Chose Not to Warn," which is useless for matching. I'm toying with the idea of explicitly stating: "Do not request or offer CNTW" and asking anyone who did so anyway to change their sign-up, or I'd change it for them. A bit more work on my end, but I think worth it to eliminate weird matching confusion.
Should non-commenters be banned from future RSOI exchanges? If so, what do you think is a reasonable timeframe to expect comments within?
What do you think is a reasonable minimum number of relationships to request and offer? I'm leaning towards minimum 3 for each.
Maximum would be 20 or something at least. Exact # would depend on whether I end up allowing multiple sets of requests and offers to facilitate archive warning divisions.
Anything else?
I'm all ears :)
no subject
Date: 2017-04-16 08:32 am (UTC)From: (Anonymous)Minimum of three relationships sounds fine!
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Date: 2017-04-16 01:08 pm (UTC)From: (Anonymous)no subject
Date: 2017-04-16 02:45 pm (UTC)From:no subject
Date: 2017-04-16 08:14 pm (UTC)From: (Anonymous)no subject
Date: 2017-04-16 08:24 pm (UTC)From:no subject
Date: 2017-04-16 02:51 pm (UTC)From:no subject
Date: 2017-04-16 03:13 pm (UTC)From: (Anonymous)no subject
Date: 2017-04-16 03:25 pm (UTC)From:no subject
Date: 2017-04-20 02:29 am (UTC)From:For one, I do not understand why graphics and manips would not be considered fanart. That narrows the field quite a lot as well as be a bit ellitist about what is considered "good enough art", and I for one would absolutely love to see fanvids/AMVs, wallpapers, themed animated series, fake Instagram/Twitter posts, icons or any other sub-types of graphics and manips of my rareships.
Secondly, what about podfic, crafts, baked goods, or other types of medium? I don't expect to be able to choose between all of that, but might we offer and request them nonetheless? Rules for most media can be similarly simple for all of the above: > 5 min of recording, clean seams, finished look, contain more than 5 images used, ect.
no subject
Date: 2017-04-20 03:25 am (UTC)From:i know from experience that a lot of people like to receive "like-for-like" in an exchange, and i'm also like that; i'll be offering fic, and i'd like to receive fic in return. the more unusual the medium, the less likely it is there'll be other people offering/requesting it. i'm certainly not saying this is the case for everyone, but it's definitely something to take into account.
re: elitism and whether graphics/manips count as fanart, i can't speak for the mod but if they were to be included, i'd make them a category in their own right, primarily to avoid confusion. whether or not the mod wants to allow that is their prerogative. even things like fanvids would need their own category. all of this is fundamentally to account for the fact that people have very particular tastes and you want to be as specific as possible to avoid disappointment (as with this exchange's excellent DNW policy.)
onto your final point: personally i would never allow crafts or baked goods in an exchange, or indeed anything handmade & tangible, because the very nature of those media is that although they can be gifted to someone in spirit, except in rare cases they will remain the physical property of the person who created them. you can't exactly "post" them to ao3, except in the form of photos, and at a certain point if you want to create something like that then an ao3-based gift exchange is not the place for it.
podfic is a separate point, because as is stated in the exchange's rules, this is for new works, not sequels to your previous works, etc. podfic by nature requires a fic to already exist, so you would need to either write a fic from scratch and pod it, or allow a special exemption for requests like "make a podfic of this fic" but... you can see how that'd get messy easily, right? especially because the ships here are so rare, there's not exactly much to choose from to pod. it's easier just to exclude it from this exchange.
one more note, about making new rules for new categories of media: i think this is a very sensible idea, but it's also worth noting that the more categories you create, the more rules you're going to have to create, and that adds more potential for confusion. and for some things, it's hard to judge how much effort went into them. for fic you can make a simple statement like "word count greater than" and for art you can say "no lined paper" etc, but how do you quantify effort for graphics? for fanvids? idk. i don't really have a conclusive statement for this point but i'm leaving it here as food for thought.
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Date: 2017-04-21 08:45 pm (UTC)From:I agree with the "like calls to like", but my experience of this is that, as a (drawing type) fanartist myself, I've always wanted and expected to be able to receive graphics and manips as fanart if that is the only visual art category. This is why this exchange's rules were so surprising to me. As I answered the mod bellow, fics have not had this specificity imposed on them; one could offer roleplaying, poetry or meta, and any of these could equally disappoint or overjoy the receiver.
If the goal is to make sure people are offering or requesting exactly what they want, this can be done by a small line saying: "If requesting/offering fanart, please specify whether you prefer hand-drawn, graphics, manips, or all". This clears up any possible confusion while affording wide liberty for a variety of artists, which leads to more fanworks for these deprived rare ships. \o/
Baked good and crafts: sorry, I have trouble understand this point. As a traditional artist, when I draw fanart, the physical painting remains my property and I submit, on tumblr and AO3, a photograph or scan of it. Fics may also be written down by hand in a notebook and transcribed on AO3. I cannot conceive how that would make them unsuitable gifts?
Podfic by nature doesn't require text. My friend Opalsong and I made a YoI Mafia!AU podfic that doesn't have any source text - we chatted plots, she recorded a not!fic, I recorded a reply to her that furthered the story, and there is large chunks of this work that is un-transcripted. Furthermore, there are no rules in this fest about creating a fanwork part of a pre-existing universe (ie: using Kurage's Older!Yurio/Otabek art as ref for many, many fics), only that each piece cannot be part of a series. As the podfic community considers each work to be a stand-alone and not a sequel to any source text - which has been the source of many, many
In my opinion, exchanges with low threshold such as this one are the most perfect place for varied fanworks *because* of the very limited quality control effort required of the mods. I've offered "5+ minutes length, clean seams, finished look, contain more than 5 images used, ect." in my initial comment, but in past fandoms I've seen several challenges say "completed 500 words or clean sketch not on lined paper. Other medium are expected to have equivalent effort put into them." In case of doubt, letting the other media regulate themselves will work, because no one can quantify efforts better than people making those fanworks. This isn't a Big Bang, where it is very important to set clear minimum so that everyone gives an equally big performance.
Example of a very inclusive yet specific rules: "All fics must be at least 1,000 words. Fanvids must be at least 45 seconds long. Fanarts must be a complete piece and more than a sketch or preview (lines inked or seams blended). For icons, it must be a batch of at least 10 icons with a tying theme. There is no upper limit as to length or quality. If you are unsure about the “value” of your fanwork, please feel free to ask the mods." - Merlin Holidays
As I see it - what is the harm in allowing people to offer or request these as a bonus while knowing that if no one takes them up on it they'll receive or do written fic/drawn art instead? People who don't want these medium won't ever receive them, but people who do might have an added possibility. Exactly like the rule's excellent DNW policy, which I also love. :)
no subject
Date: 2017-04-25 05:06 am (UTC)From:no subject
Date: 2017-04-20 04:06 am (UTC)From:My primary job as a mod is to ensure all participants receive a gift for one of their requested ships, in their requested medium. The more mediums there are, and the more "obscure" mediums there are, (in terms of what's usually included in this sort of exchange) the more difficult that is.
For example: if I provide "Baked Goods" as a selectable medium category in the signup form, it's possible for someone to select three very tiny rare ships that very few people are able to create for, with "Baked Goods" as the only officially requested medium. As the mod, I am not confident in my ability to track down a baker to fill that request, as opposed to tracking down a writer.
Okay - onto specific medium questions!
Graphics and manips are excluded from the "fanart" category based on usual participant preferences in this sort of exchange. People expecting drawn art often aren't expecting to get an edited wallpaper, for example. It's not that one is better or worse than the other, it's just like taking a sip of orange juice when you're expecting milk. You might like them both, but you want to get what you're expecting.
Like darkages mentioned -- I'm potentially open to adding a "graphics/manips" category separate from "fanart." This category would include wallpapers, icons, shippy edits, banners, fake tweets, and similar. Would need a few more people chiming in with interest, for the sake of matchability.
I'm also potentially open to adding a podfic category. The Jukebox Fest podfic rules make sense to me - that's "500-5,000 words, provided both in text and in a recording. Treats may be shorter or longer." Since Jukebox's fic minimum is 1000 words, I'd obviously shorten the wordcount requirement for podfic to fit RSOI's 500 word fic minimum.
This means people offering podfic are commiting to both write new content and record it.
I'm leaning towards no on crafts and baked goods, both for the reasons darkages gave and the issue of matchability/finding pinch hits. You could, however, mention them in your optional details (the extra info you include in your sign-up form). You could say something like, "By the way, I've requested fanart for these ships, and I'm totally down for crochet and photos of baked goods if you're into that!"
I'm also hesitant on fanvids, again due to difficulty filling those requests.
TLDR: No on graphics within fanart; maybe on graphics as a separate category; maybe on podfic; no on crafts, baked goods, and fanvids.
Let me know if that all makes sense or not!
no subject
Date: 2017-04-20 03:14 pm (UTC)From:So, I don't know if you're in podfic metafandom because the thing has gotten huge and sprawling, but my experience with it is that in our fannish subculture, a new podfic, whether it comes from a new or an existing story IS considered the new work. Podfic-centered challenges never require new text unless it's something like
I know that this is a weird cultural gap to navigate for fic and art-based exchanges considering including podfic, because we're literally working from different baseline assumptions. I know it's common practice in multi-media exchanges to include a new-writing-only rule for podfic, but a lot of podficcers don't write, or only write intermittently, and that turns into an enormous barrier to our participation that doesn't need to be there.
If you lift the new-writing clause but are worried about there being not enough fic to choose/get author blessing from, a rule to include at least one moderately-well written ship (500 fics is the cap right? Just require that podfic people include at least one 100+ fics ship). That should solve the "will enough fic exist" problem.
(If you're also low-key worried about people recording against an author's wishes, please know that that's incredibly rare. Podficcers are very, very conscious of the fact that we depend on writers to do this thing that we love passionately, and that authors are real people with real feelings.)
I'm happy to chat more if you like! Like I said, I do a lot of for-podfic modding and have wandered into enough exchanges like this one to have failed out because of miscommunications and pitfalls. Your best bet if you say yes is to either bring on a podfic mod, or to work closely with someone who has the experience to help walk you through the integration. It's going to be extra work to do it right, but I imagine the first fic-art integrated exchanges had a lot of legwork to do too.
no subject
Date: 2017-04-20 05:00 pm (UTC)From:I meant "new content" to try to clarify what the rule meant, not as a disparagement against podfic as fanworks -- sorry if it came across that way.
If the new-text rule is used, it would be possible for podficcers to collaborate with writers. I know that's another extra step, and isn't an ideal solution for everyone.
If you lift the new-writing clause but are worried about there being not enough fic to choose/get author blessing from, a rule to include at least one moderately-well written ship (500 fics is the cap right? Just require that podfic people include at least one 100+ fics ship).
This is a good idea in principle. In practice.. the RSOI rarity cap counts all fics, completely unfiltered, on AO3. When I apply some basic filters (Complete, English only) there are only four eligible ships with more than 100 works. When I filter out Victuuri too, there are seven eligible ships with more than 50 works.
This is not a fandom with a lot of rare ship fic!
Considering that the tagset already includes over 100 ships, I'm hesitant to allow a medium in a way that's only workable for a tiny percentage of the tagset.
I'm not worried about recording against an author's wishes :) I've always had a good experience with podficcers asking about my work. (And it's not like other mediums are free of issues - I've been in an exchange where someone plagiarized a gift fic! So podfic definitely doesn't get special scrutiny there, from me at least.)
At the moment, I'm still not decided, but these are the viable options I see. Each has pros and cons.
Thanks again for talking this through with me! I've also reached out to some of my mod friends for their experiences including podfic in multimedia exchanges.
no subject
Date: 2017-04-21 07:24 pm (UTC)From:I do not want there to be separate categories for all of the above; I want to be able to request or offer any of those within the already-existing two categories: visual-based into fanart, words-based into fic.
It would indeed be rather impractical to have a specific category for baked goods or crafts, but I'd love to be able to say I'm open to it, whilst fully aware I'm most likely to get another type of art. This is already true of fic: while the rules specify that "fanart" is drawn art, nothing is said of what you consider to be "fic". Thus, while it is unlikely, it could be possible for people to offer or request poetry, RP logs, podfic, meta or others forms of words. As an artist, I'd love us to have a similar range of possibilities.
On the point of participant expectation, my experience has been very different as a mod and a participant. While I know of several fic-writer who were very specific about what type of art they wanted, I've seldom met any type of artists not happy to receive another type. I've myself want and expect to be able to receive graphics and manips as fanart if that is the only visual art category. Furthermore, having so many visual fanworks *explicitly not allowed* or needing separate categories adds confusion: manipulated screenshots of social media is very popular in YoI, especially for Phichit ship, because it is so prevalent in canon, and often include both graphics and drawn art into a single image.
For reference, the < href="https://yuri-on-ice-valentine-exchange.tumblr.com/guidelines">Yuri on ice Valentine challenge didn't set a distinction and received many graphics submission, while the YoI Holiday exchange started off with four categories. Phichit and Otayuri weeks allowed everything under the sun. This maximizes the amount of fanworks that *can* be created, which is very important for smaller ships where every single one counts.
To keep things very clear and yet simple, in my experience in the sign-up there sometimes be a small line saying: "If requesting/offering fanart, please specify whether you prefer hand-drawn, graphics, manips, or all". This cleared up any possible confusion while affording wide liberty for a variety of artists, and less chances to feel excluded.
TL:DR: All I ever wanted was to be allowed to specify as many things in my additional details as possible. No need to do anything complex: the more things one can offer, the more fanworks can be created for rare ships in need.
no subject
Date: 2017-04-21 08:21 pm (UTC)From:It would indeed be rather impractical to have a specific category for baked goods or crafts, but I'd love to be able to say I'm open to it, whilst fully aware I'm most likely to get another type of art.
Yep, this is already allowed. As a recipient, you can specify any other art forms you're open to in your optional details. I'll update the rules to make that clearer -- if you say you like baked goods, and your creator gives you baked goods, that is A-Okay with me :)
TL:DR: All I ever wanted was to be allowed to specify as many things in my additional details as possible. No need to do anything complex: the more things one can offer, the more fanworks can be created for rare ships in need.
I'd appreciate some clarification on this before I respond to the rest of your comment, in case I'm misunderstanding. You're mentioning additional details + the more things one can offer, but RSOI's sign-up form will look roughly like this:
https://drive.google.com/file/d/0B-LYvyTyAVosb3MwdndpdWIyNlk/view?usp=sharing (If graphics and podfic get added, there would be up to four "additional tags," of course)
I'm using AO3's automated matching system, not hand-matching. There is an optional details section for requests (called "Description" on the form) for Do Not Wants, prompts, and any other preferences. But offers will not include an additional details section.
I want to avoid a situation where Person A, who can only hand-draw, is matched to Person B, who only wants to receive graphics. That's disappointing on both ends. Since there are no optional details for offers, if graphics are allowed, I need them to be a separate category.
no subject
Date: 2017-04-22 07:24 pm (UTC)From:If graphics end up not being added as a whole category, I'd love to be able to mention them in my Letter. Since the rules currently explicitly state "Graphics and manipulations cannot fulfil an art request.", I wanted to discuss if and how I could go about this.
Your point is sound! AO3's matching doesn't offer the leeway I was thinking about in my suggestions. If graphics end up as a new category, would you consider naming the "fanart" category "hand drawn", "traditional art" or similarly specific? It would have put my initial confusion to rest (re: graphics being art).
Thank you!
no subject
Date: 2017-04-22 08:09 pm (UTC)From:If I do add a separate category, I'll consider renaming. Might not end up doing it, because there's a fine balance between specific, accurate, and concise, but I'll definitely think about it. Either way, I can add language to the rules clarifying that I'm only defining them for RSOI matching, not in general.
(I actually do graphics myself -- from my POV, having "fanart" and "graphics" is just splitting out a specialized subcategory, not saying graphics doesn't count as art. But I realize my graphics-positive background isn't exactly spelled out in the rules.)
no subject
Date: 2017-04-20 01:47 pm (UTC)From:no subject
Date: 2017-04-20 02:35 pm (UTC)From:"300-5,000 words, provided both in text and in a recording"
So you'd be writing a new fic and recording it. The "write a new fic" bit is necessary because a large number of ships in the tagset have no existing works :)
no subject
Date: 2017-04-21 08:58 pm (UTC)From: (Anonymous)Or is the let's say author going to decide which fic they read? Which would mean that the recipient might get a podfic of a fic they dislike, and there's still the fact that not everyone will want their fics redone as podfics.
no subject
Date: 2017-04-21 09:26 pm (UTC)From:I'm also curious about how to prompt for podfic, and would love to learn more. Or to get pointed at some podfic exchanges so I can hunt for examples.
no subject
Date: 2017-04-22 03:05 pm (UTC)From:The #InformalTwitterPodficExchange (or #ITPE) has run annually since 2011 and produced over a 1000 podfics. We've never had an incident of an author coming back to us to say their fic was recorded against a blanket statement or without getting permission in the absence of one. Although I know that that doesn't mean it's never ever happened, I do take that as an encouraging sign that our participants are respecting fandom's boundaries. If it ever did happen, co-mod and I would probably consider banning as a punishment, depending on the circumstances. (I've seen one or two miscommunications between author and podficcer over the years, which we'd obviously approach differently than a podficcer ignoring a really clear no.)
re: prompting, this is what a typical #ITPE sign up looks. We match by hand and lean on these letters extensively to make sure we're matching people who have more or less compatible tastes. It's less about prompts and more about finding fic you'll enjoy reading and that you honestly think your recipient will enjoy listening to. Gifters have a lot of leeway about how closely they follow those letters, but we require full-stop that they respect squicks and triggers and expect them to at least follow the spirit of the rest of it.
no subject
Date: 2017-04-22 07:09 pm (UTC)From:And neat -- that looks pretty much how I imagined it. RSOI won't be hand-matched, but since requests will be visible throughout sign-ups, offerers will be able to see what sorts of things people are asking for, and can adjust their offers accordingly if they want.
One thing you mentioned above that I'd like more info on was miscommunications & pitfalls in past multimedia exchanges. Was there anything major besides new-text requirements?
no subject
Date: 2017-04-22 09:47 pm (UTC)From:no subject
Date: 2017-04-23 02:32 am (UTC)From:Right now, I want to allow podfic, with a 500-word minimum and no new-text requirement. With some
big flashingnotes on the sign-up form to only offer ships you're sure you can create podfic for. (This probably goes without saying, of course. But I feel a bit better if I say it anyway.) So, it’s on the participants to make sure they’re only offering things they can fulfill, which is really true of all mediums.New text would still be allowed, though. So, if anyone wants to podfic a ship with zero existing fic, plus they feel comfortable writing 500+ words (or teaming up with a writer buddy), I'm definitely not going to stop them. That means the medium's technically viable for every ship in the tagset.
no subject
Date: 2017-04-22 03:49 am (UTC)From: (Anonymous)no subject
Date: 2017-04-22 04:09 pm (UTC)From:On the flipside, treaters should use their best judgment to give a gift they think will be a enjoyed. If a treater wants to make sure someone's open to treats non-requested mediums, they're welcome to email me and I can ask the recip.
(I may need to clarify in the rules that treats need to respect DNWs too, since I don't think it's explicitly stated.)
no subject
Date: 2017-04-22 06:59 pm (UTC)From:no subject
Date: 2017-04-22 07:11 pm (UTC)From: